# Organize meeting notes over time

> Agenda keeps each meeting as a dated note in a project. Start the note from your calendar, and before the next meeting, read back through the earlier ones in order.

Canonical page: https://agenda.com/meeting-notes/

Agenda is a date-focused note-taking app for Mac, iPhone, iPad and Apple Watch, made by Momenta B.V. It is free to download, with Premium features as an in-app purchase.


## How it works

### Start from the calendar

Pick a meeting from the calendar in Agenda and start a note from it. The note takes the meeting's title, date and attendees, and goes into the project you have open, so you don't type who was there or when.

### Prepare the night before

Notes for upcoming meetings go On the Agenda automatically. Write your talking points the evening before, and they are waiting when the meeting starts.

### One project for each recurring meeting

Make a project for your weekly team meeting, or one for each person you have 1:1s with. Each meeting gets a dated note, so the project reads like a timeline. Scroll back to see what you agreed last time.

### Keep follow-ups with your notes

Promised to send something? Add a reminder in the note. It goes into Apple's Reminders app and stays in sync. Or put the note On the Agenda, where it stays until you take it off.

### Find what was decided

Tag the people in a note. Tap a name and search, and you see every note they appear in. Or use Ask Agenda, built on Apple Intelligence, and ask: "What did we decide about the budget?" It answers from your own notes and does not send them anywhere.

## A day of back-to-back meetings

Your prep notes are already On the Agenda. As each meeting starts, open its note from the calendar. Add action items as checkboxes while people talk. Scroll up, and the notes from earlier meetings in that project are right there.

## Who uses Agenda for meetings

### Managers

One project per direct report, one note per 1:1. The items you haven't checked off are still there next time.

### Team leads and project managers

Your weekly meeting gets its own project. Add actions as checkboxes while people talk, and check them off as they get done.

### Consultants and advisors

Give each client a project. Their history is in date order, and your prep note is already On the Agenda.

## Questions

### What's a good app to organize meeting notes over time?

Agenda, a meeting notes app for Mac, iPhone and iPad, keeps each meeting as a dated note in a project, so the notes for a recurring meeting read in order over time. Use one project per team, client or person, and start each note from the calendar event.

### What's the best way to keep notes for recurring 1:1 meetings?

In Agenda, make one project for each person you meet with, and start each 1:1 note from the calendar event, so it has the date and attendees. Before the next 1:1, scroll back through earlier notes and any items you haven't checked off. The prep note goes On the Agenda, so it is in view when the meeting starts.

## Start with your next meeting

Try it on your next meeting. Agenda is free to download. [Premium](https://agenda.com/manual/en/premium-features/) adds templates for meeting notes, hiding private notes and projects, contacts integration, and follow-up questions in Ask Agenda.


## Download

- iPhone and iPad: https://apps.apple.com/app/id1370289240?pt=118414812&ct=meetingnotes_web
- Mac: https://apps.apple.com/app/id1287445660?pt=118414812&ct=meetingnotes_web